With the workplace distancing protocols now in place across the country, the shift to working from home is taking place for lots of business owners and their teams.
If you aren’t used to working at a distance, this can create some logistical headaches, and an associated level of worry about what technology exists to help and how you can use it!
We thought it would be helpful to you to share the details of a few solutions that can help with the biggest challenge – undertaking alternate, effective forms of communication!
Facebook / WhatsApp (Apps) – these social tools can be quite quickly used in a business setting, and the use of private groups and video chat functions can be effective for general 1:2:1 or 1:2:few conversations.
GoToMeeting/ GoToWebinar / Zoom / Webex (Apps)– these are specific video conferencing / online meeting platforms and are great for co-ordinating, diarising, and running online meetings with small and large audiences.
They have the benefit of tools such as:
- Group messaging
- Direct messaging
- Administrators and attendee control rights
- Hi-lighter pen and other tools
- Recording functionality
- Screen sharing + webcam use or not to suit the situation
- Integration with email and diary systems
These tools are great for running meetings with staff, suppliers, customers and others where you want to have a highly professional approach with the ability to create full records.
Loom (Chrome app) – this is a video recording tool and allows you to capture screen-recordings; useful if you want to demonstrate or explain something that you may normally have simply shown in person via a laptop or presentation.
Otter (IOS app) – this is a clever piece of dictation software that allows you to record audio pretty accurately. Whilst designed mainly for in person meetings, it works equally well with a telephone using a speaker function. The cleverer elements of this programme are the aspects of search, timestamping, and the automatic recognition of different voices to separate the conversation more easily once it has been transcribed.
Slack (App) – Slack is well known in the digital industries as it provides a smart platform for sharing messages between team members efficiently and clearly. It has decent record keeping, and is useful for sharing files as well as just text easily.
ClickUp (App) – ClickUp is a task management / project management system and can be used to plan projects, create task lists, allocate responsibilities and track progress (against timeframes where needed), and can provide time-tracking for tasks also.
Dropbox (App) – Dropbox is an online file storage and sharing app. It allows you to store significant volumes of data in the cloud, and access them anywhere. Options exist for team filing as well.
WeTransfer (App) – when you are working remotely, it can be a challenge to share larger files. WeTransfer provides a solution for management and communication of files that are too big to be sent by normal email systems.
There are a large number of software programmes designed to help with working at a distance, and the idea in this blog has been to highlight some that we have used personally and found to be helpful and not overly ‘techie’ to take benefit from if you are not a particularly digitally minded individual.
In particular, the video systems mentioned are easy to master, and will allow a large amount of meetings that would traditionally have been face to face to continue whilst working from home. This includes activities such as networking 1:2:1s, team meetings, management calls, supplier negotiation calls, and of course customer consultations and sales meetings.
These won’t solve all your problems, but with a bit of creative thinking and a willingness to try alternative approaches, they will allow you to conquer some of the immediate challenges!
If you are exploring options for different operating processes, or looking at ways to manage the sales and marketing aspects of your business now that the face to face options are being drastically reduced, we are here to help.
There is obviously a lot more to that than just the software solutions suggested above.
We are business owners ourselves (running 2 marketing agencies), as well as being business coaches, and we are here to help you.
We can offer a wide range of support and suggestions that will benefit you during these testing times, and may well create the edge you need to survive where others will fail.
It’s worth knowing that we both ran businesses that survived the 2008 financial crisis and have that experience to draw upon, as well as the standard knowledge you would expect from experienced business coaches.
Get in touch and we’ll be happy to set up a complimentary consultation to bounce brains and share ideas with you… we genuinely want to help!
If you would like help with you overall business strategy to survive during and thrive after the corona virus, please contact:
Tim Rylatt: Managing Director – UK Growth Coach (Business Coaching Services)
Contact: 07735 414185
If you want to learn how you can alter your marketing and sales strategy to become more effective in the adapted working world environment, please contact:
Henry Laker: Managing Director – Growth by Design (Marketing Agency Services)
Contact: 01444 810531